VACANCIES/ NAFASI ZA KAZI 20/09/2010

Applications are invited from suitably qualified citizens of East Africa (Burundi, Kenya, Rwanda, Uganda and the United Republic of Tanzania) for the following vacant positions at the East African Community.

1. PRINCIPAL CUSTOMS OFFICER (TARIFF AND VALUATION)
(REF: EAC/2010/001)

Grade: P3
Directorate: Customs
Department: Tariff and Valuation
Reports To: Director, Customs

Main purpose of the job:

To coordinate, guide, monitor, initiate review and advise on application of EAC tariff regimes, valuation and rules of origin in accordance with the EAC Customs Laws and International Conventions and practices.

Duties and Responsibilities:

1. Supervise staff and plan the activities of the tariff and valuation department.

2. Overall administration and monitoring application of the EAC Common External Tariff (CET) of the EAC.

3. Provide technical advice, guidance and liaise with partner states, customs administrations on customs tariff and nomenclature.

4. Initiate and co-ordinate studies and carry out research on custom tariff, valuation and rules of origin.

5. Initiate review of the EAC tariff regimes based on the policy requirements and WCO update versions of the harmonized description and coding system.

6. Work closely with World Customs Organization regarding new Development in the Harmonized Commodity Description and Coding Systems (HS) and ensure the decisions of the WCO regarding classification of goods is promptly disseminated to the Partner States.

7. Monitor and guide the phasing out of internal tariffs according to the Customs Union Protocol.

8. Develop strategies and plans on EAC tariff regime and valuation system consistent with WTO /WCO agreements and conventions.



9. Liaise with Principal Trade Officer (Internal Trade) on the evaluation of trade flows and development of EAC Trade Reports.

10. Develop system for exchange of information on administrative rulings on classification and valuation of goods between Partner States Customs Administration.

11. Keep track of international events on Customs Valuation (WTO/WCO) and disseminate and guide Partner States on application.

12. Develop Customs Valuation guidelines and maintain a master valuation database for reference purposes.

13. Identifying training needs and capacity building requirements of Partner States customs administration and develop training programmes on customs valuation, classification and rules of origin.

14. Disseminate information and sensitive stakeholders’ including development of user manuals on tariff, valuation and rules of origin.

15. Co-ordinate, monitor and facilitate the administration and implementation of EAC rules of origin in EAC including circulation of signatures, verification and investigation processes, arbitration and provision of technical input.

16. Initiate and co-ordinate review in the management and administration of the EAC Rules of Origin.

17. Facilitate meeting related to customs technical aspects of valuation, classification and rules of origin.

18. Undertake such necessary investigations, collections informing in collaboration with Partner States Revenue Authorities, on violations of rules of origin and

19. Implement Council Decisions and prepare associated progress reports.


Qualifications and experience:

A Master’s degree in the field of Economics, Commerce, Business Administration, Law or a related field. Specialized training in customs is a must. At least 10 years experience related to customs and trade policies with 5 years at senior level.

Skills and competences:

Specialized training in customs valuation and classification. Proficiency in computer applications. Management skills, networking skills, research skills, supervisory skills, monitoring and evaluation skills.

Age: 30-50 years







2. PRINCIPAL HUMAN RESOURCE OFFICER – (REF: EAC/2010/002)

Grade: P3
Directorate: Human Resources and Administration
Department: Human Resource Management
Reports to: Director, Human Resources and Administration

Main Purpose of the Job:

To promote and manage Human Resource Management and Development policies and strategies that will attract, develop and retain high quality human resources for the community.

Duties and Responsibilities:

1. To participate in the formulation of human resource management and development Policies and Strategies for the Community;

2. Design and maintain internal administrative and staff performance management systems;

3. In liaison with the relevant officers draw up Terms of Reference and Job Descriptions for Community jobs;

4. Advise on the enforcement of Staff Rules and Regulations.

5. Coordinate periodic staff performance appraisal/evaluation exercises;

6. Follow p on the implementation of Council decisions;

7. Coordinate the selection and recruitment of staff in accordance with the established rules, procedures and practices;

8. Manage recruitment and placement standards, procedures, and practices and act as Secretary to the Human Resource Advisory Committee;

9. Handle matters relating to terms and conditions of served in conformity with the established Rules and Regulations;

10. Direct payroll management;

11. Maintain staff welfare services including Staff Medical and Insurance Schemes;

12. Maintain and update the staff list; and

13. Promote a positive corporate culture and image of the Community







Qualifications and Experience:

A Masters Degree in Human Resource Management, Public Administration, Management, Business Administration (Human Resource Management) or a related field. At least 10 years of relevant experience with 5 years at senior level

Skills and Competencies:

Analytical skills, administrative skills, organization skills, communication skills, decision-making skills, negotiation skills, team building skills, networking skills, result oriented skills, supervisory skills, management skills, leadership skills, analytical skills, research skills and computer skills.

Age: 35 – 50 years


3. PRINCIPAL CLERK ASSISTANT – (REF: EALA/2010/001)

Organ: East African Legislative Assembly (EALA)
Grade: P3
Department: Legislative Procedures and Committees
Section: Office of the Clerk

Main purpose of the job:

To facilitate the day-to-day administrative and procedural affairs of the East African Assembly

Duties and Responsibilities:
1. Serve as Clerk-At-Table when the Assembly is in session;

2. Assist in drawing up of Order Papers for Business, and Preparing Votes and Proceedings of the Assembly;

3. Provide Procedural and legislative advice to the Speaker and Members;

4. Provide technical support to Members when preparing Private Members Bills, Amendments to Bills, Motions, Petitions and Procedural Question;

5. Facilitate Committee Meetings/Sittings;

6. Conduct Legislative research on different subjects for committees and Members;

7. Ensure coordinated planning, execution and follow-up of committee activities;

8. Prepare agenda and materials related to Committee meetings;

9. Establish and maintain a documents and records system for committees and Plenary;

10. Exercise supervisory authority over and establish performance standards for all Senior/ Clerk Assistants;

11. Conduct legislative research on different subjects for Committees and Members;

12. Contribute to the preparation of the EAC Annual reports;

13. Any other duty that may be assigned; and

14. Promote a positive corporate culture and image of the EAC.

Qualifications and Experience:

A Degree in Public Administration, Law, Social Sciences or related field with eight years
relevant professional experience with at least three years at the level of Senior Clerk
Assistant or similar work. Postgraduate qualifications in the above fields as well as
specialized training in Parliamentary Procedures and knowledge of operations of a
regional Parliament will be an added advantage.

Skills and Competencies:

The candidate should have good parliamentary procedural, legislative drafting, analytical, interpersonal, networking and computer skills.

Age: 30 – 50 years

4. SENIOR CLERK ASSISTANT (2 Posts) – (REF: EALA/2010/002)

Organ: East African Legislative Assembly (EALA)
Grade: P2
Department: Legislative Procedures and Committees
Reports to: Principal Clerk


Main purpose of the job:

To facilitate Committees and Plenary Sessions of the Assembly

Duties and Responsibilities:

1. Serve as Secretary to Committees of the Assembly;

2. Serve as Custodian of Journals of the Assembly;

3. Prepare and Process Order Papers, votes and proceedings, Motions, Petitions and Parliamentary Questions;

4. Serve as Clerk – At – Table;

5. Draft amendments to Bills;

6. Provide Procedural and legislative advice to the Speaker and Members.

7. Carry out Procedural research;

8. In liaison with the research officers, conduct relevant research and studies for Committees.

9. Promote a positive corporate culture and image of the EAC.

Qualifications and Experience:

A Degree in Public Administration, Law, Social Sciences or a related field with seven
years relevant professional experience with at least three years at the level of Clerk
Assistant or similar work. Postgraduate qualification in the above field as well as
specialized training in Parliamentary Procedures and knowledge of operations of a
regional Parliament will be an added advantage.

Skills and Competencies:

The candidate should have good parliamentary procedural, legislative drafting, analytical, interpersonal, networking and computer skills.

Age: 30 – 50 years


5. SENIOR PROCUREMENT OFFICER – (REF: EAC/2010/003)

Grade: P2
Directorate: Human Resources and Administration
Department: Administration
Reports to: Principal Administrative Officer

Main Purpose of the Job:

To ensure that EAC is provided with appropriate high quality goods and services at competitive prices

Duties and Responsibilities:

1. Initiate and develop procurement policies for the Community;

2. Prepare procurement guidelines in line with the EAC Financial Rules and Regulations of the Community; as well as the EAC Procurement Policies and Procedures.

3. Review procurement documentation for both local and overseas orders;

4. Prepare tender documents for purchase of supplies and equipment;

5. Prepare advertisements and procurement notices;

6. Analyze tender documents;

7. Establish a data bank of suppliers for the Community;

8. Prepare purchase orders as per approved tenders/quotes;

9. Keep custody of the Purchase Order Book(s);

10. Inspect goods before being accepted into the stores;

11. Prepare routine reports on order processing; and

12. Act as Secretary to the Procurement/Tender committee.


Qualifications and Experience:
A Masters degree in Procurement and Logistics Management or equivalent with post graduate professional qualifications from the Institute of Chartered Materials & supplies Management. 8 Years of relevant experience with 3 years at senior level.

Skills and Competencies:

Analytical skills, procurement procedures skills, materials management skills, negotiation skills, record keeping skills, customer relations and computer skills.
Age: 30 – 50 years

6. SENIOR LIBRARIAN – (REF: EAC/2010/004)

Grade: P2
Directorate: Human Resources and Administration
Department: Library and Documentation
Reports to: Principal Librarian

Main Purpose of the Job:
To develop and manage Information and Library Services for timely information for the Community.

Duties and Responsibilities:
1. Assist in the Implementation of Library policies and procedures for selection, acquisition, dissemination and preservation of information material.

2. Responsible for selection, tendering and acquisition of information materials and organization of the Library

3. Process all information received including cataloguing, classifying, indexing and abstracting using international standards to facilitate reference in line with agreed policies and procedures.

4. Maintain the Library Website

5. Develop Library Rules, Regulations, manuals and user guides.


6. Assist with Initiation and implementation of Library projects and programmes.

7. Provide reference services, user guidance and training

8. Undertake user information needs surveys and develop user profiles

9. Assist in the organisation of information Management Meetings

10. Carry out Research on topical issues relevant to EAC

11. Prepare progress and annual reports.

Qualifications and Experience:
Masters Degree in Library Science or a related field, and a minimum of 7 years experience in a similar position with 2 years at a senior level.

Skills and Competencies:
Analytical skills, Information management skills, computer skills, database management, information processing, supervisory, customer care, research skills and team building.

Age: 30 -50 years

7. SENIOR DOCUMENTATION OFFICER – (REF: EAC/2010/005

Grade: P2
Directorate: Human Resources and Administration
Department: Library and Documentation Centre
Section: Documentation and Publishing
Reports to: Principal Librarian

Main Purpose of the Job:
To manage Documentation and Publishing Services, and disseminate information to users including Partner States and Stakeholders.





Duties and Responsibilities:
1. Participate in the selection, ordering and acquisition of relevant information resources and collection development;

2. Prepare EAC reports for printing and publishing both in hard and electronic formats;

3. Develop specifications, designs and layout of EAC Reports for tendering;

4. Liaise with National Bibliographical Agency and maintain a register of ISSN and ISBN’s for all EAC Publications;

5. Responsible for editing draft texts of reports and designing of cover pages


6. Assist with the design, development and up-dating of databases

7. Compile Bibliographies, abstract and index and Re-package information
reports, periodicals, newspaper articles

8. Responsible for effective marketing and dissemination of EAC information to Stakeholders and Networking with national and regional information systems

9. Monitor the EAC Deposit Libraries and the exchange of publications programme among Partner States and disseminate information about the Community through regional and International networks

10. Participate in the development and implementation of projects and programmes

11. Assist with processing of information including cataloguing, classifying, indexing and abstracting using international standards to facilitate reference in line with agreed policies and procedures.

12. Prepare progress and annual reports.

Qualification and Experience:
Masters Degree, in Library Science or related field and a minimum of 7 years experience in a similar position with 2 years at a senior level.

Skills and Competencies:
Analytical skills, information management and dissemination skills, communication skills, computer skills, public relations skills, research skills. knowledge of database management and working experience in specialized Libraries will be an added advantage.

Age: 30 – 50 years



8. NETWORK ADMINISTRATOR – (REF: EACJ/2010/001)
Grade: P1
Organ: East African Court of Justice (EACJ)
Section: Administration
Reports to: Court Administrator
Station: EACJ, Arusha, Tanzania

Main Purpose of the Job:
To analyse business needs of the EACJ and develop, implement, train and maintain software systems including database systems, network systems and EACJ Website.

Duties and Responsibilities:
1. To analyse, design, develop, implement and maintain application software in accordance with established IT standards;

2. Obtain and analyse needs of the users for developing or modifying website software systems;

3. Develop, improve and maintain EALA website and coordinate with other players to ensure the websites smooth operations;

4. Prepare and maintain up to date systems and user documentation;

5. Evaluate existing information systems and procedures and recommend solutions for improvement;

5. Construct or modify software to meet designed solutions, using modern software tools;
6. Test and implement new and revised application software systems to ensure that they meet user requirements;

7. Implement software systems, including acceptance testing, user training and preparation of documentation;

8. Provide software maintenance and technical support for all existing software systems;

9. Develop and implement proper backup procedures for data files stored on EAC servers and maintain up-to-date electronic copies of data at an offsite location; and

10. Provide computer training and user support to ensure that technology is best utilised.

Qualifications and Experience:
Bachelor’s Degree in Computer Science, Information Technology, Telecommunications, Electrical/ Electronics Engineering plus relevant professional qualifications. Minimum 5 years of relevant experience. Proven experience in incorporating IT systems/ networks.

Age: 25 – 40 years


9. SECURITY OFFICER – (REF: EACJ/2010/002)

Grade: P1
Organ: East African Court of Justice (EACJ)
Reports to: Senior Court Administrator
Station: EACJ

Main Purpose of the Job:
To oversee all security and safety matters at the EACJ, and effective liaison with various security organs on related issues.

Duties and Responsibilities:
1. Recommend Security strategies, policies, procedures and ensure implementation of the same;

2. Review and advise Management on improvement of EACJ ‘s security systems;


3. Provide Leadership to the Security team and ensure that all designated areas are adequately manned;

4. Monitor and ensure that procedures for booking of visitors are carried out promptly and accurately;

5. Liaise with the Police and other authorities on Security matters concerning the EACJ

6. Investigate cases of breach of security and report as appropriate to Management for action;

7. Put in place preventive measures against security breaches that may affect dignitaries on official visits to the EACJ and liaise with their security details to ensure compliance.

8. Perform any other duties as may be assigned by Management.


Qualifications and Experience:

Bachelors Degree or Equivalent with a minimum of ten (10) years experience in the Police service at the rank of Superintendent; or in the military service at the rank of Major. Relevant working experience with International or Regional organizations will be an added advantage. Must have a Certificate of good conduct.


Skills and Competencies:
Excellent Communication, and report writing skills, must be proficient in the use of computers, and the ability to carry out investigative assignment as well as good supervisory and leadership skills.

Age: 30 – 50 years

10. LIBRARY ASSISTANT – (REF:EAC/2010/006)
Grade: G4
Directorate: Human Resources and Administration
Department: Library and Documentation Centre
Reports to: Senior Documentation Officer

Main Purpose of the Job:
To assist with information processing, scanning and up-dating of databases.

Duties and Responsibilities:
1. Receive and prepare documents for processing

2. Shelf marks, Labeling and shelving of books and documents

3. Scan all EAC reports and upload in into system/database

4. Enter data in the library system and assist in updating the other Library Databases

5. Collect, and compile statistics

6. Assist with the compilation of compendiums of reports, photocopying, and binding

7. Manage the circulation desk and register users including loan & exchange of information of materials

8. Assist with preparation of documents for printing

9. Assist with processing of information including cataloguing, classifying

10. Identifying relevant articles from Journals and newspapers, scanning and disseminating information


11. Respond to quick reference questions and generally assist users in retrieving information

Qualifications and Experience:
A Diploma in Library and Information Science, and a minimum of 5 years experience in a similar position.

Skills and Competencies:
Information Management and dissemination, communication skills, computer skills, research skills and good public relations.
Age: 25 – 40 years


11. LIBRARY ASSISTANT (1 Post) – (REF:EACJ/2010/003)

Grade: G 4
Organ/Institution: East African Court of Justice (EACJ)
Reports to: Librarian
Station: EACJ – Arusha, Tanzania

Main purpose of the job:

To provide support in the management of the Court library and dissemination of the information.

Duties and responsibilities:

1) Receive and prepare documents for processing

2) Facilitate information processing, including cataloguing, classification and indexing of the documents, books, periodicals to facilitate information storage and retrieval.

3) Prepare shelf marks, labels, guides and shelf documents.

4) Manage the circulation desk and facilitate the process of loaning and exchange of information materials.

5) Update the Library databases.

6) Promote the use of the library through internet.

7) Provide appropriate guidance to Library users

8) Assist users in retrieving library information.

9) Perform any other duties as may be assigned by Management


Qualifications and Experience:

Diploma in Library and information sciences from a recognized institution with a minimum 5 years experience in a busy library

Skills and Competencies:

The ideal candidate should have good interpersonal, communication, analytical, supervisory and report writing skills. S/He must be a team player with an affinity to customer care. S/He must demonstrate proficiency in computer applications specifically in library systems and database management.

Age: 25 – 40 years


12. RECEPTIONIST/TELEPHONE OPERATOR (3 POSITIONS) – (EAC/2010/007)

Grade: G3
Organs: EAC Secretariat/EALA/EACJ
Directorate: Human Resource and Administration
Department: Administration
Reports To: Principal Administration Officer
Station: Arusha, Tanzania

Main purpose of the job:

To man the office reception area and operate the telephone switchboard.

Duties and responsibilities:

1. Receive visitors at the reception desk and guide them accordingly.

2. Liaise with the respective officers and secretaries in regard to coordinating the inflow of visitors on appointment.

3. Handle incoming and outgoing calls on the switchboard.

4. Maintain a register of telephone calls being made through the switchboard.

5. Ensure the reception area is kept tidy and organized.

Qualifications and experience:

Diploma/certificate in front office management or equivalent relevant qualification from a recognized institution with at least five (5) years relevant experience reception area in a busy working environment.








Skills and competencies:

Proficiency in the use of computers especially word processing, good communication skills in English and Swahili as well as excellent interpersonal and public relations skills are essential for this job.

Age: 25- 40 years


13. OFFICE ATTENDANT – (REF/EACJ/2010/004)

Grade: General Staff Category (G2 Equivalent)
Organ: East African Court of Justice (EACJ)
Duration of Contract: 5 Years
Station: EACJ, Arusha- Tanzania

Main Purpose of the Job:

To provide efficient Office support services and run errands for the EAC HIV/AIDS, Sexually Transmitted Infections (STIs and Opportunistic Infections (OIs) Prevention and Control Programmed and Various EAC health projects and programme.

Duties and Responsibilities:

1. Undertake mail delivery and collection, message delivery, and payments of bills as may be assigned.

2. Provide support service within the office (e.g. photocopying, binding, franking etc).

3. Perform office cleaning duties.

4. Prepared and ensure office refreshments are served to staff & visitors as per office schedules.

5. Perform any other duties as may be assigned from time to time.

Qualifications and Experience:

A good pass at Ordinary Level Certificate (Secondary Education) with 5 years experience in a busy organization.

Skills and Competencies:

Good interpersonal skills, basic computer knowledge and able to communicate in English and Swahili.
Age: 25 – 40 years

Terms and conditions of service:

All positions are tenable for a five (5) year contract term, renewable once subject to satisfactory performance, and the retirement age in line with the EAC staff rules and regulations.


Salary package and fringe benefits:

The EAC will offer a highly competitive monthly salary as well as attractive fringe benefits which includes a housing allowance, transport allowance, education allowance a medical scheme and life insurance cover to successful candidates.

Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail all soft copies should be in MS. Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time telephone/cell phone contacts to:

The Secretary General
East African Community
P.O. Box 1096
Arusha - Tanzania.
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org

To be received not later than 24th September, 2010
The East African Community is an equal opportunity employer hence female candidates are encouraged to apply. The EAC will only respond to those candidates who strictly meet the set requirements for the advertised positions and will have been successfully shortlisted.